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Critical Considerations when Moving from Lotus Notes to Office 365

Tuesday, September 02, 2014

Transferring your files to the cloud requires a great deal of planning and the right tools for the job. We pinpointed here some key considerations to ensure efficiency on the process of migrating from Lotus Notes to Microsoft 365. In any case, if the migration does not go as you had planned, this might lead to a downtime and a loss of organisation’s resources and time. You would have to deal with the costs that are associated with data loss and the lost man-hours by the IT professionals in the company.

Benefits of Microsoft 365

Microsoft 365 delivers you the much needed power and versatility of cloud productivity. It can be used by businesses of all sizes and types. It can also help your business to save time, capital and also free up a wide range of your most valuable resources.

The migration process

Lotus Notes to Microsoft 365 migration largely shifts your business costs from capital expenditures into operation expenditures. This in turn makes it easy for you to plan your business budget by cycles. You can achieve this by implementing a cloud based working environment. 

The good thing is that you do not necessarily have to worry about paying for any sort of services. By making this shift, businesses are able to avoid hardware upgrade costs.  However, it is vital to note that this migration is not an easy task as such.

When you are thinking about migrating from Lotus Notes to Microsoft 365, you need to understand that there are many considerations, which you will have to bring into the picture. 

Here now is a look at some of these considerations:

  • Organise your email routing:First of all, you need to organise email routing in the right manner so as to be able to handle email attachments. This can have a great impact on message delivery alongside the amount of storage that is needed in the network. Once you get everything right, you can commence the process of migration.
  • Migrate your address book contents:Secondly, in order for the process of migration to take place effectively, you need to migrate your address book data into the new Microsoft 365 environment. This is intended to make it easy for you to know what people are sending you messages and be able to retrieve required contacts with ease. When you have your contacts available in the new system, communication becomes more seamless and effective.
  • Migrate your emails in the right manner:Thirdly, proper email migration is a consideration which you cannot choose to overlook. Even a small downtime for emails could lead to major blows to the general workflow in your business. When you are doing this, you need to ensure you establish a proper coexistence between Lotus Notes platforms and Microsoft 365. Again, you don’t have to migrate all the mailboxes that you have. You therefore ought to decide on the number of mailboxes that you will be migrating.
  • Try and migrate user profiles:Last but not least, in order to bring in an element of consistency in the experience in the new platform, it might be a good idea to migrate user profiles as well. You need to understand that Microsoft 365 does not work on just any version of Outlook. In that case therefore, if there is any user who is on the older version of Outlook prior to 2007, they need to be encouraged to make the shift to a newer version. 
Would like to learn more about migrating to Microsoft Office 365?  Contact us for more information. 
ResourceFull research on How to Fast Track to Office 365 here.